Productivity refers to achieving more with less, in other words utilizing the minimum amount of resources to perform a task is referred to as productivity. Every individual in this world has a limited amount of resources especially time.
It is said that we all have 24 hours in a day, may he be rich or poor; Black, Asian, Hispanic, Indian or some other race; tall or short; old or young; educated or uneducated. Every individual has the same amount of time available. This limitation necessitates the requirement of becoming more productive so we can achieve the highest we can with the limited amount of time we have.
Let’s discuss how we can achieve this task of becoming more productive:
Tips for increasing productivity:
- Track the time each task takes: You should know how much time you are spending on each task each day. This helps you decide how much time you need to reduce or increase for each of these tasks.
- Set deadlines: You should set deadlines for the tasks you need to perform, this not only ensures that you don’t put in more time than required but also increases your focus and improve you in performing that task.
- Reduce distractions: You should get rid of all the distractions while performing a task. Simple things such as keeping the phone away or switched off while working, staying away from social media, and reducing the noise in your environment may help you a lot.
- Make a to-do list: Making a to-do list in the morning may take just 10 or 15 minutes of yours but it makes sure that you are able to achieve all the milestones for the day and don’t miss out on any.
- Spend time in chunks: Try to divide your day in chunks of time, the advantage of such an activity is that you are able to assess yourself after every short interval of time. It makes you proactive in managing your time.
- Ask for help: Don’t hesitate to ask for help, figuring it out all by yourself may not be the right approach to work all the time. You may ask for help from your friend, family member, colleague, or even perform an internet search if you feel stuck rather than wasting your time.
- Start the day early: It is said that the early bird gets the worm, this is true for the humans as well. By starting the day early, you get the time to plan your day in advance. Instead of rushing to everything you are well aware of the things you need to do on the day.
- Avoid Multitasking: Avoid the urge to do multitasking. By trying to do many things at a time you actually end up doing nothing at all. Even if you are able to do something, the quality of that work would be worse.
- Follow the two-minute rule: The two-minute rule is recommended by Steve Olenski which implies if there is a task at hand which will take two minutes or less to be completed then do it immediately. The reason he recommends such a rule is the fact that getting back to it later would eat two minutes or more.
- Eat that frog: Eat the frog first thing in the morning. This essentially means completing the most crucial and challenging task in the morning, this relieves much of your task burden for the day. This technique is suggested by famous author and sales trainer Brian Tracy in his book: “Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time”
- Evaluate your day before sleeping: Self-evaluation is the key to self-improvement. If you are able to give just 10 minutes before bed to evaluate the tasks you performed on the day, their adequacy, and the way you can improve; you can achieve a lot. The next day you can reinforce the right things you did and eliminate or improve the wrong ones.
- Utilize the commute time: There are a lot of positive things you can do while traveling such as listening to podcasts and audiobooks, this makes sure that the time you travel is productively utilized.
- Take breaks: Try to take short breaks, it revitalizes you and makes sure that you don’t get overwhelmed by something. You actually do more by taking these breaks as you get less tired this way.
- Delegate: Don’t try to overwhelm yourself with a lot of things to do, delegate the tasks you can. This gives you the time to concentrate more on your core tasks.
- Set goals: Set S.M.A.R.T. goals for yourself which means setting goals which are Specific, Measurable, Achievable, Realistic, and time-bound goals for yourself. You can divide the goals into two categories i.e. long term goals and short term goals. Short term goals refer to the goals you need to achieve in less than a year whereas long term goals refer to the goals which you wish to achieve in a year or more.
- Exercise: Exercise not only helps you to stay fit, but it can also stimulate positivity in your mood thus improving your productivity.
- Diet and Hydration: Eating the right food is absolutely necessary for productivity, try to avoid junk food, and instead try to eat fruits and vegetables. Furthermore, try to stay well-hydrated as it helps your body function better.
- Get an adequate amount of sleep: 7 to 9 hours of sleep is necessary for the human body of an average adult. Not getting enough amount of sleep can tarnish your productivity. Try to get at least 7 hours of sleep daily so your body can function well.
- Learn to say no: It is a popular saying that “don’t let your mouth overload your back”. This essentially means don’t try to overcommit. For example, if you think, going to that club would make you behind your targets, it’s better to miss it out.
- Spend less time on meetings: Abstain from the urge of holding meetings, try to communicate via email, phone, or some other digital communication tool. Even if a need arises, try to conduct a standing meeting which actually consumes less time and derive the same results.
Conclusion: Productivity is an absolute necessity especially for the professionals as they need to balance their professional and personal lives in this absolute time of chaos where people have a lot more to do with the same amount of time available.
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